Who needs to complete HIPAA Training?
Initial Training
All newly hired Workforce Members, as well as those new to a position requiring access to or exposure to Protected Health Information (PHI), must acknowledge completion of the required HIPAA Training within 10 days of their initial employment or placement, or prior to access to PHI-whichever comes first.
After a leave of absence exceeding 180 days, returning Workforce Members must complete the required initial HIPAA training within 10 days of their return to work or before gaining access to PHI, whichever occurs first.
Recurrent Training
Washington University Workforce Members are required to complete Annual HIPAA Training. WU has an annual renewal period that spans the fiscal year (July 1st – June 30th). New hires who have completed HIPAA 101 training on or after July 1st will be exempt from this annual training requirement for the upcoming fiscal year.
There are two options for completing the refresher requirement:
You can complete one of the HIPAA Modules in Learn@Work by going to http://learnatwork.wustl.edu or you can attend a HIPAA sponsored Zoom Refresher Session.
We can also create customized, in-person, HIPAA Refresher courses for departments to fit their specific needs. To request a Refresher course, please email hipaa@wustl.edu.
Where to complete HIPAA Training?
To complete the required HIPAA training, please log in to Learn@Work. You will find assigned HIPAA modules that need to be completed under the “My Plan” tab.
Online Training Modules
To meet the training requirement, Workforce Members can complete one of the following modules in Learn@Work:
- HIPAA 101
- HIPAA Appropriate Use of Clinical Systems
- HIPAA Business Associates
- HIPAA Annual Refresher Training for Medical Students
- HIPAA Annual Refresher Training for Physicians
- HIPAA Annual Refresher Training for Research
- HIPAA Annual Refresher Training for Workforce Members (Clinical/General staff)
Upcoming Refresher Training Sessions
The HIPAA Privacy Office also offers additional training opportunities to meet the annual refresher training requirement. If you would like to register for a session, please click on the date/time and follow the prompts.
For General/Clinical Staff, refreshers will be offered monthly from 12:00pm – 1:00 pm. A list of upcoming General/Clinical Staff refreshers can be found below:
For Researchers, refreshers will be offered monthly from 12:00pm – 1:00 pm. A list of upcoming refreshers can be found below:
For Physicians, refreshers will be offered quarterly from September – May from 5:00pm – 6:00 pm. A list of upcoming refreshers can be found below:
Need a copy of your HIPAA Training Certificate
Log back into Learn@Work Home (wustl.edu) and sign in with your WUSTL Key. After logging in, click on “My plan” and then the “completed” tab and scroll down to view all courses. Locate the desired course and click on “print certificate” on the right side.